| Job Code Title: | Assistant Programme Management Officer |
| Department/Office: | United Nations Human Settlements Programme |
| Duty Station: | KIGOMA |
| Posting Period: | 02 July 2019 - 15 July 2019 |
| Job Opening Number: | 19-Programme Management-UN-HABITAT-119045-J-Kigoma (E) |
| Staffing Exercise | N/A |
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
The United Nations Human Settlements Programme (UN-Habitat) is the agency for human settlements mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities. UN-Habitat helps the urban poor by transforming cities into safer and healthier places with better opportunities. It works with organizations at every level, including all spheres of government, civil society and the private sector. This post is located in the Urban Basic Services Branch, Kigoma duty station.
Responsibilities
Under the direct supervision of the Head of the Water and Sanitation Unit, the Associate Programme Officer will be responsible for the day-to-day management and implementation of the UN-Habitat tasks and ensure overall coordination with other participating UN agencies in the UN Joint Programme for Kigoma. He/She will also work in close collaboration with UNICEF and WHO, representatives of regional, district and local government authorities of Kibondo, Kasulu and Kakonko and other project partners, in coordinating the planning and implementation of the Programme.
The UN Joint Programme is intended to improve human security in the region of Kigoma which receives refugees from the neigbouring Burundi and the Democratic Republic of Congo. It supports the humanitarian-development nexus by linking together the existing UN response to refugees and migrants with an expanded development support to the host communities. It focuses mainly on the 3 districts of Kasulu, Kibondo and Kakonko surrounding the three existing refugee camps. The Joint Programme is being implemented under the framework of Phase II of the United Nations Development Assistance Plan (UNDAP II) 2016-2021 through a Multi-Partner Trust Fund.
It consists of 16 UN agencies cooperating in 6 outcome areas of sustainable energy and environment, youth and women’s economic empowerment (YWEE), violence against women and children (VAWC), education with a focus on girls and adolescent girls, Water, Sanitation and Hygiene (WASH) and agriculture with a focus on developing local markets.
UN-Habitat is participating in the WASH outcome area together with UNICEF (lead) and WHO. The objectives of the WASH outcome area to i) Enhance the capacity of local government agencies to sustainably and equitably plan and scale up delivery of WASH, ii) Increase access to improved sanitation and promotion of hygiene practices and iii) Increase access to safe drinking water among vulnerable communities, schools and health care facilities.
The Associate Programme Officer will be responsible for the following duties:
1.Facilitation and coordination of the stakeholder engagement process. He/She will set up multistakeholder forums and develop a stakeholder engagement plan for mobilizing and organizing local stakeholders, including local beneficiary communities to enhance their voice and participation in the Programme. He/She will develop a grievance redress mechanism to deal with community complaints/claims encountered during project implementation. He/She will facilitate consultations with representatives of regional, district and local government authorities and other stakeholders to ensure that project interventions are guided by relevant government policies and strategies and that all interested parties are well informed about the project activities and goals and are actively engaged in its implementation.
2.Selection and supervision of implementing partners: He/She will plan, organize and participate in transparent and competitive call for proposal processes for the selection of implementing partners and supervise them to ensure quality control and timely delivery of programme outputs.
3.Technical support to training and capacity building activities: He/She will, in collaboration with implementing partners, coordinate the appraisal of capacity and awareness gaps and organize training workshops on management and operations of water schemes and Community Based Water Supply Organizations. He/She will also organize and facilitate sanitation campaigns.
4.Reporting: He/She will ensure timely preparation and submission of monthly/quarterly and annual progress reports. He/She will also prepare monthly reports for the Head of the Water and Sanitation Unit on key project activities, issues and required action points.
5.Knowledge management and media publicity: Provides thorough, well-reasoned written contributions on the project activities and lessons arising from implementation for a wider audience and ensure media publicity. He/She will ensure effective information sharing on best practices with relevant stakeholders.
6.Representation of UN-Habitat in project coordination meetings: He/She will represent UN-Habitat in project coordination meetings as required, vis-a-vis other participating UN organizations, as well as regional, district and local government authorities. He/She will endeavor to build professional relationships with local, district and regional authorities, community leaders, local NGOs and other community-based organizations in order to ensure the full participation of a broad spectrum of national leadership in the Project activities.
7.Monitoring and Evaluation: He/She will, jointly with the other UN organizations, participate in the periodic monitoring and evaluation of project activities. He/She will develop and implement a programme monitoring and evaluation framework.
8.Resource mobilization: He/She will, together with participating UN Organizations, identify potential donors and develop proposals to fund WASH activities under the UN Joint Programme in Kigoma.
Work implies frequent interaction with the following:
Other participating UN Organizations, representatives and officials in the regional, district and local government authorities, representatives of target water supply projects and Community Based Water Supply Organizations, , community leaders, local NGOs and other community-based organizations.
Results Expected:
Multistakeholder forums created and stakeholder engagement plan and grievance redress mechanism developed and operationalized; implementing partners selected and supervised; appraisal of capacity and awareness gaps undertaken and training workshops organized on management and operations of water schemes and Community Based Water Supply Organizations; monthly/quarterly and annual progress reports prepared and submitted in a timely manner; monthly reports for the Head of the Water and Sanitation Unit prepared and submitted; thorough, well-reasoned written contributions on the project activities and lessons provided; UN-Habitat represented in project coordination meetings; programme monitoring and evaluation framework developed and periodic monitoring and evaluation of project activities undertaken; and potential donors identified and proposals developed to fund WASH activities under the UN Joint Programme in Kigoma.
CompetenciesThe UN Joint Programme is intended to improve human security in the region of Kigoma which receives refugees from the neigbouring Burundi and the Democratic Republic of Congo. It supports the humanitarian-development nexus by linking together the existing UN response to refugees and migrants with an expanded development support to the host communities. It focuses mainly on the 3 districts of Kasulu, Kibondo and Kakonko surrounding the three existing refugee camps. The Joint Programme is being implemented under the framework of Phase II of the United Nations Development Assistance Plan (UNDAP II) 2016-2021 through a Multi-Partner Trust Fund.
It consists of 16 UN agencies cooperating in 6 outcome areas of sustainable energy and environment, youth and women’s economic empowerment (YWEE), violence against women and children (VAWC), education with a focus on girls and adolescent girls, Water, Sanitation and Hygiene (WASH) and agriculture with a focus on developing local markets.
UN-Habitat is participating in the WASH outcome area together with UNICEF (lead) and WHO. The objectives of the WASH outcome area to i) Enhance the capacity of local government agencies to sustainably and equitably plan and scale up delivery of WASH, ii) Increase access to improved sanitation and promotion of hygiene practices and iii) Increase access to safe drinking water among vulnerable communities, schools and health care facilities.
The Associate Programme Officer will be responsible for the following duties:
1.Facilitation and coordination of the stakeholder engagement process. He/She will set up multistakeholder forums and develop a stakeholder engagement plan for mobilizing and organizing local stakeholders, including local beneficiary communities to enhance their voice and participation in the Programme. He/She will develop a grievance redress mechanism to deal with community complaints/claims encountered during project implementation. He/She will facilitate consultations with representatives of regional, district and local government authorities and other stakeholders to ensure that project interventions are guided by relevant government policies and strategies and that all interested parties are well informed about the project activities and goals and are actively engaged in its implementation.
2.Selection and supervision of implementing partners: He/She will plan, organize and participate in transparent and competitive call for proposal processes for the selection of implementing partners and supervise them to ensure quality control and timely delivery of programme outputs.
3.Technical support to training and capacity building activities: He/She will, in collaboration with implementing partners, coordinate the appraisal of capacity and awareness gaps and organize training workshops on management and operations of water schemes and Community Based Water Supply Organizations. He/She will also organize and facilitate sanitation campaigns.
4.Reporting: He/She will ensure timely preparation and submission of monthly/quarterly and annual progress reports. He/She will also prepare monthly reports for the Head of the Water and Sanitation Unit on key project activities, issues and required action points.
5.Knowledge management and media publicity: Provides thorough, well-reasoned written contributions on the project activities and lessons arising from implementation for a wider audience and ensure media publicity. He/She will ensure effective information sharing on best practices with relevant stakeholders.
6.Representation of UN-Habitat in project coordination meetings: He/She will represent UN-Habitat in project coordination meetings as required, vis-a-vis other participating UN organizations, as well as regional, district and local government authorities. He/She will endeavor to build professional relationships with local, district and regional authorities, community leaders, local NGOs and other community-based organizations in order to ensure the full participation of a broad spectrum of national leadership in the Project activities.
7.Monitoring and Evaluation: He/She will, jointly with the other UN organizations, participate in the periodic monitoring and evaluation of project activities. He/She will develop and implement a programme monitoring and evaluation framework.
8.Resource mobilization: He/She will, together with participating UN Organizations, identify potential donors and develop proposals to fund WASH activities under the UN Joint Programme in Kigoma.
Work implies frequent interaction with the following:
Other participating UN Organizations, representatives and officials in the regional, district and local government authorities, representatives of target water supply projects and Community Based Water Supply Organizations, , community leaders, local NGOs and other community-based organizations.
Results Expected:
Multistakeholder forums created and stakeholder engagement plan and grievance redress mechanism developed and operationalized; implementing partners selected and supervised; appraisal of capacity and awareness gaps undertaken and training workshops organized on management and operations of water schemes and Community Based Water Supply Organizations; monthly/quarterly and annual progress reports prepared and submitted in a timely manner; monthly reports for the Head of the Water and Sanitation Unit prepared and submitted; thorough, well-reasoned written contributions on the project activities and lessons provided; UN-Habitat represented in project coordination meetings; programme monitoring and evaluation framework developed and periodic monitoring and evaluation of project activities undertaken; and potential donors identified and proposals developed to fund WASH activities under the UN Joint Programme in Kigoma.
Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to particular sector, functional area or other specialized field. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
EducationTeamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Candidates should have an advanced degree in Civil/Water/Sanitary/Public Health Engineering, Urban Infrastructure Planning, Environmental studies, or in a related field in the Water and Sanitation sector with an understanding of the specific needs and conditions for the delivery of sanitation services to low-income areas and slums. A first level degree in combination with relevant experience may be accepted in lieu of an advanced degree.
Work Experience
Candidates must have a minimum of two (2) years of progressively responsible experience in the water and sanitation sector, and skills in project/programme development and management.
Languages
Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
Special Notice
This position is temporarily available for 364 days. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
While this temporary job opening may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
While this temporary job opening may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No FeeDue regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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